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Position Information

Job Title:
Accounts Payable Coordinator (Internal Candidates only)
Association Office
$15.55-17.49/hour DOE
Days & Hours:
Monday-Friday, 40 hours/week
Education & Experience

• One or more years’ experience in accounting office, using standard Microsoft Office Suite software and office equipment
• Basic understanding of accounting, college degree in business preferred
• Current knowledge and understanding of regulations, industry trends, current practices, new developments, and applicable laws
• Be able to work independently; have excellent organizational, time management and decision making skills; and the flexibility to change priorities as required
• Must meet absolute deadlines
• Strong interpersonal and communication skills, including positive interaction with staff and community leaders
• Be able to speak, write, and understand English clearly and concisely; and establish and maintain cooperative working relationships with those contacted in the course of work
• Ability to maintain confidential information while dealing with proper discretion
• Satisfactory credit background check is required due to access to bank information, payment processing and position of trust
• Fluency in second language desired


Receives and maintains all information pertaining to the accounts payable system. Process and delivery of accounts payable for the association. Respond to staff, members, and vendors on invoices and payments.

Job Duties/Responsibilities:
• Processes invoices for payment
• Audits check requests for completeness and makes corrections as necessary
• Inputs vendor and expense distribution data in the accounts payable system
• Coordinates accounts payable check runs
• Files appropriate documentation and maintains accounts payable files
• Voids checks and credits appropriate accounts as needed
• Works with vendors and staff to resolve invoice discrepancies
• Reviews vendor statements for past due invoices and works with vendors and branches to keep accounts current
• File reports to government entities as required, i.e. monthly/quarterly excise tax returns and unclaimed property reports
• Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS
• Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable
• Processes employee reimbursements for payment by payroll
• Coordinates documentation related to payments on purchase cards
• Performs other duties as assigned (end of day and bank reconciliations, entering journal entries, preparing audit schedules, etc.)

Cause-Driven Leadership® Competencies

Y Culture:
• Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA
• Exhibit Caring, Honesty, Respect and Responsibility
• Complete required training and certifications within established guidelines
• Arrive on time ready for shift, clock in/out within timekeeping system

Embrace Leader Core Competencies:
Mission Advancement:
• Accepts and demonstrates the Y’s values
• Demonstrates a desire to serve others and fulfill community needs
• Recruits volunteers and builds effective, supportive working relationships with them
• Supports fundraising
• Works effectively with people of different backgrounds, abilities, opinion, and perceptions
• Builds rapport and relates well to others
• Seeks first to understand the other person’s point of view and remains calm in challenging situations
• Listens for understanding and meaning; speaks and writes effectively
• Takes initiative to assist in developing others
Operational Effectiveness:
• Makes sound judgments, and transfers learning from one situation to another
• Embraces new approaches and discovers ideas to create a better member experience
• Establishes goals, clarifies tasks, plans work, and actively participates in meetings
• Follows budgeting policies and procedures, and reports all financial irregularities immediately
• Strives to meet or exceed goals and deliver a high-value experience for members
Personal Growth:
• Pursues self-development that enhances job performance
• Demonstrates an openness to change and seeks opportunities in the change process
• Accurately assesses personal feelings, strengths, and limitations and how they impact relationships
• Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-the-date knowledge and skills in technology


Scott Zwink
425 374 5764

Submission Instructions

Apply online via link below.
Submit Resume, Application, and three Professional References to:
Scott Zwink

Apply Now